- Order Creation :
An order is created when a Buyer books a Service/smart work with a Seller by paying a minimum booking amount or full order fee. The date on which Order is created is the Order Booking Date.
Order Deliverables: The deliverables set by the Seller and/or Beyond Smart Cities at the time of Order Creation are called Order Deliverables. The Seller agrees to clearly define what is included and what is not included in Order Deliverables at the time of Order Creation.
- Order Value:
Order Value is the total amount for which the Order is created or booked by a Buyer with a Seller on Beyond Smart Cities. Order Value is inclusive of all applicable taxes and fees.
- Increase or Decrease in Order Value :
While the Order is in progress, there can be situations where the Order Value either has to be increased or decreased due the proportionate increase or decrease in scope of Order and Order deliverables. The Seller agrees to update any increase or decrease in Order value along with the reason for such increase or decrease on the Order Information and Order Delivery Time for the respective Order on Beyond Smart Cities’s Website and Mobile Applications.
- Beyond Smart Cities Fees & Taxes :
Service & Platform Fee: For Domestic Buyers, Beyond Smart Cities does not charge any Service & Platform Fees. For international Buyers, Beyond Smart Cities Charges 5% Service and Platform Fee to recover Payment Gateway Expenses and other Platform Usage Costs.
GST & other applicable Taxes: Beyond Smart Cities charges GST as applicable as per Indian Laws on all Orders. For Domestic Buyers, Beyond Smart Cities charges 18% GST on all orders. For International Buyers, GST is exempted on export of services as per Indian GST laws & Regulations.
- Order Payments :
Every Buyer who books a Service with a Seller by creating an Order on Beyond Smart Cities has to make Order Payments either in full or in Milestones. All payments made are held by Beyond Smart Cities in its account and is settled to the Seller either on Milestone completion or on Order completion. Buyer agrees to deposit all payments with Beyond Smart Cities before the complete delivery of Order. Where a Buyer defaults in depositing the complete Order payments with Beyond Smart Cities before the completion of the Order, Beyond Smart Cities reserves the right to put the Order on standby and/or cancel the order and/or forfeit any Order payments already made on the respective Order. Further, Beyond Smart Cities Assurance will be revoked and is not applicable. Beyond Smart Cities shall not take any responsibility for Order completion and Order delivery. Beyond Smart Cities shall not refund any Order Amount paid or Order payments made by the Buyer. Further, Beyond Smart Cities reserves the right to forfeit the Order Amount paid or Order payments made by the Buyer for the respective Order. Beyond Smart Cities also reserves the right to deactivate and/or suspend the Buyer Account from immediate effect.
- Order File Sharing & Communications :
- Both Buyer and Seller agree to share all files and documents including but not limited to Documents, Sheets, Images, Videos in any format on Beyond Smart Cities’s Website and Mobile Applications. In case where either the Buyer or the Seller cannot share files due to any size issues or technical issues then they shall take consent of Beyond Smart Cities Support Team to share the respective files outside of Beyond Smart Cities.
- Both Buyer and Seller agree to communicate with each other using Beyond Smart Cities’s Website and Mobile Applications. Beyond Smart Cities’s website and mobile applications enable both the Buyer and the Seller to communicate with each other using inbuilt Chat Software and Audio and Video Calling features. In case where either the Buyer or the Seller cannot communicate with each other due to any technical issues then they shall email their concern to the Beyond Smart Cities Support Team at support@beyondsmartcities.in.
- In cases where a Buyer breaches the clause 6.5.1 and 6.5.2, the Beyond Smart Cities Assurance is revoked and is not applicable. Beyond Smart Cities shall not take any responsibility for Order completion and Order delivery. Beyond Smart Cities shall not refund any Order Amount paid or Order payments made by the Buyer. Further, Beyond Smart Cities reserves the right to forfeit the Order Amount paid or Order payments made by the Buyer for the respective Order. Beyond Smart Cities also reserves the right to deactivate and/or suspend the Buyer Account from immediate effect.
- In cases where a Seller breaches the clause 6.5.1 and 6.5.2, the Beyond Smart Cities Assurance is revoked and is not applicable. Beyond Smart Cities shall not take any responsibility for Order completion and Order delivery. Beyond Smart Cities shall not settle any Order Amount paid or Order payments to the Seller. Further, Beyond Smart Cities reserves the right to forfeit the Order Amount paid or Order payments made by the Buyer for the respective Order. Beyond Smart Cities also reserves the right to deactivate and/or suspend the Seller Account from immediate effect.
- Order Tracking :
Both Buyer and Seller can track Order Delivery or Order Completion by tracking Milestones predefined by Beyond Smart Cities and/or created by the Seller for the respective Order. It is Seller’s responsibility to track the Order Delivery by marking milestones as completed. Where a Seller fails to track the Milestones for an Order Beyond Smart Cities shall not take any responsibility for Order completion and Order delivery. Beyond Smart Cities shall not settle any Order Amount paid or Order payments to the Seller. Further, Beyond Smart Cities reserves the right to forfeit the Order Amount paid or Order payments made by the Buyer for the respective Order. Beyond Smart Cities also reserves the right to deactivate and/or suspend the Seller Account from immediate effect
- Order Delivery Time :
Every Seller is compulsorily required to communicate a Delivery Time to the Buyer at the time of Order Creation. Where an Order is created from predefined Services, then the delivery time set by the Seller at the time of creating the Service shall be deemed as the Order Delivery Time. Where an order is created from a Custom Offer or a Custom Gig created by a Seller, then the delivery time set by the Seller at the time of creating the Custom Offer or Custom service shall be deemed as the Order Delivery Time.
- Extension of Delivery Time:
While the Order is in progress, there can be situations where the Order Delivery Time either has to be increased or decreased due the proportionate increase or decrease in scope of Order and Order deliverables. The Seller agrees to update any increase or decrease in Order Delivery Time along with the reason for such increase or decrease on the Order Information and Order Delivery Time for the respective Order on Beyond Smart Cities’s Website and Mobile Applications.
- 10 Order in Progress :
The status of an Order created between a Buyer and a Seller till the time the Order is marked as Completed is referred as Order in Progress.
- Order Completion:
An Order created by a Buyer with a Seller is completed when the Order is marked completed by the Buyer. The Seller initiates an Order Mark Completion request to the Buyer when the Order is completed. The buyer approves the completion by marking it as completed. Where the Buyer has responded to the Order Completion Request initiated by the Seller within 15 Days from the date of Order Completion Request, the Order will be marked as completed automatically.
- Order Content :
The content including but not limited website, design, animation, business registration, plan, deck, content, blogs, articles, ads, licences, tax filing, accounting report, compliances, agreements, marketing reports and any other content included in Order Deliverables delivered by the Seller at the time of Order Completion is called “Order Content”
- Order Permissions :
Both Buyer and Seller allow Beyond Smart Cities to have access to all Order communications, files and information shared on a particular Order. This helps Beyond Smart Cities to settle any disputes that arise on a particular Order between the Buyer and the Seller. You allow Beyond Smart Cities to reproduce this information in case of: (a) claim for refund made by the Buyer regarding non fulfillment or false fulfillment of Order (b)Court’s direction to reproduce any information (c) To give updates on Order Status and Tracking (d) To track Order Status (e) To respond to any complaints made by either the Buyer or the Seller on a particular Order.
- Order Rating and Feedback :
On Order Completion, the Buyer gives a rating and a written feedback for the Seller and Beyond Smart Cities. Beyond Smart Cities reserves the right to make Order Rating and Feedback public. The Feedback given by the Buyer also appears on the public profile of the Seller.
- Non Circumvention by Buyer & Seller :
- Both Buyer and Seller hereby agree to exclusively use Beyond Smart Cities’s website and Service to make and receive payments, to do communication and to share files, documents, information, images, graphics and other similar information. You agree not to circumvent the Communication, File Sharing and Payment Methods offered by the Site and the Service. By way of illustration and not in limitation of the foregoing, you agree not to: (a) Submit proposals or solicit parties identified through the Site to contract, hire, work with, or pay outside the Site. (b) Accept proposals or solicit parties identified through the Site to contract, invoice, or receive payment outside the Site. (c) Refer a User you identified on the Site to a third-party who is not a User of the Site for purposes of making or receiving payments off the Site.
- You agree to notify Beyond Smart Cities immediately if a user suggests to you making or receiving payments outside of the Site in violation of this Section. If you are aware of a breach or potential breach of this non-circumvention agreement, please submit a confidential report to Beyond Smart Cities by sending an email message to: support@beyondsmartcities.in.
- If Beyond Smart Cities determines, in its sole discretion, that you have violated Section 6.14 and Section 9, Beyond Smart Cities or its Affiliates may, to the maximum extent permitted by law (a) close and suspend your Account and revoke your authorization to use the Site and Services, and/or (b) charge you for all losses and costs (including any and all time of Beyond Smart Cities’s employees) and reasonable expenses (including attorneys’ fees) related to investigating such breach and collecting such fee.
- Order Dispute:
For disputes arising between a Buyer and a Seller, you agree to abide by the dispute resolution process that is explained in the Order Dispute Resolution in section 6.16 below.
- Order Dispute Resolution:
- Where an Order in Progress has run into a conflict or a dispute, the Seller and/or Buyer shall report such conflict with detailed reasons and explanations in form of an email to support@beyondcities.in Buyer or Seller can also report a dispute or a conflict by clicking on “Terminate Contract” on Beyond Smart Cities Dashboard or Mobile Applications.
- Where the Buyer is not satisfied with Completed Order, Buyer shall report such a problem with detailed reasons and explanations in form of an email to support@beyondcities.in within 15 days from the Date of Order Completion.
- Once Beyond Smart Cities received any email regarding a possible dispute or a conflict and/or request for Contract Termination as per clause 6.16.1 and 6.16.2, the respective Order shall be marked as “Disputed Order”.
- Beyond Smart Cities on receiving any Conflict or Dispute Reporting mail whether from the Buyer or the Seller shall initiate a “Dispute Resolution Process” on the Disputed Order.
- Communication to Buyer :
Beyond Smart Cities shall communicate via emails with the Buyer for seeking details and clarifications on Disputed Order
- Communication to Seller :
Beyond Smart Cities shall communicate via emails with the Seller for seeking details and clarifications on Disputed Order.
- Tracking Order Files, Communications and Payments :
Beyond Smart Cities shall track all the communications that happened between the Buyer and the Seller via Beyond Smart Cities Messenger, Chats, Audio and Video Calling, Files shared , Order Milestones tracked and Order payments made including committed Order Deliverables.
- Proposing Mutual Resolution :
Beyond Smart Cities shall get both the Buyer and the Seller together to discuss a Mutual Resolution. Where a consensus is reached and mutual resolution is decided, both the Buyer and the Seller shall mutually cooperate and execute the mutual resolution agreed upon.
- Buyer Refund:
Where it is found the Seller has defaulted in Order Completion due to any of the reasons mentioned in this clause, the Buyer is eligible to get a full refund. In a case where a full refund is issued, Beyond Smart Cities will not be responsible to deliver the Order or any work or service covered under the Order for which the refund is issued. Further, the Buyer agrees to not make any further monetary or non monetary claims other than the Refund of Order Amount on the basis of time loss, non delivery of order or for any other reason. The Buyer shall be eligible for a full refund in case below mentioned reasons :
- The Seller did not complete the Order
- The Seller did not complete the Order as per Order Deliverables
- The Seller did not complete the Order in the committed Timeline, unless, the Seller could not completed because of unforeseen circumstances mentioned in clause 5.7.8
- Exception to 6.16.9 Where the Seller could not complete the delivery of work due the below mentioned reasons, the Buyer shall not be eligible for any refund.:
- Changes in Government Policy and Regulations
- Where the delivery of the Order is dependent on Government Authorities
- Due to acts of God, war, terrorism, earthquakes, Curfew, hurricanes, explosions, fire, plagues or epidemics or pandemics
- Such other acts or events beyond the control of the Users
- Where the Buyer opts to not reply to to Order Completion Request initiated by the Seller within 15 days from the Date on which Order Completion Request was initiated. The Buyer Shall reply to Order Completion Request within 15 Days either by marking the Order as completed or by rejecting the Order by writing on the Chat Window given on Website Dashboard and Mobile Application or by using Calling Options given on Website Dashboard and Mobile Application.
- Order Proprietary Rights :
Beyond Smart Cities shall own all right, title and interest including all intellectual property rights in and to the “Order Content” and “Order Deliverables”. Upon receipt of full payment by the Buyer, the rights, title and interest in Content will be assigned to the Buyer by Beyond Smart Cities. The Buyer agrees that, Beyond Smart Cities shall not be liable for matters arising from (a) combination of the Content with any hardware, software, graphics, data, or other materials not provided and approved by the Beyond Smart Cities; or (b) Beyond Smart Cities’s compliance with the Buyer’s specifications, information, designs or requirements; or (c) Buyer’s use of Order Content for a purpose other than specified under this Agreement or for any illegal purpose or (d) Buyer’s failure to comply with Beyond Smart Cities’s instructions mentioned in these Terms.
- Order Confidential Information and Non-Disclosure :
- Order Confidential information shall mean any information disclosed by the Buyer to the Seller and/or Beyond Smart Cities in any form including without limitation information, documents, trade secrets, business plans, designs, Software code, data, policy and process, software, technical/ financial/ marketing/ customer/ business information, specifications, analysis, designs, drawings, data, computer programs, and include information disclosed by third parties at the direction of the Buyer and/or disclosed by Buyer. The Seller and and/or Beyond Smart Cities hereby agrees and acknowledges not to share or to disclose any confidential information to any third party.
- Confidential Information shall however, exclude any information which (i) is/ was publicly known or comes into the public domain; (ii) is received by the Seller and/or Beyond Smart Cities from a third party without breach of this Agreement; (iii) was already in the possession of the Seller and/or Beyond Smart Cities, without confidentiality restrictions, at the time of disclosure by the Buyer; (iv) is permitted for disclosure by the Buyer in writing; (v) independently developed by the Seller and/or Beyond Smart Cities without the use of Confidential Information; (vi) is required to be disclosed by the Seller and/or Beyond Smart Cities pursuant to any order or requirement from court, administrative or governmental agency, provided that the Seller and/or Beyond Smart Cities; shall give the Buyer prompt written notice of such order or requirement and an opportunity to contest or seek an appropriate protective order. The Seller and/or Beyond Smart Cities agrees that disclosure of Confidential Information of the shall be limited by the Seller/or Beyond Smart Cities to Resources/employees of the Sellers and its affiliates, consultants, advisors having a need to know or to conduct any quality audits or training.
- The buyer agrees that the Seller and/or Beyond Smart Cities may use the Buyer's name, logo, designs created, reports developed, content written in proposal, webpage, portfolio and self-promotional matters.
- Notwithstanding the disclosure of any Confidential Information by the Buyer to the Seller and/or Beyond Smart Cities, the Buyer shall retain title thereto and to all intellectual property and proprietary rights therein, and the Seller and/Beyond Smart Cities shall have no rights, by license or otherwise, to use the Confidential Information except as expressly provided herein. The Seller and/or Beyond Smart Cities shall not alter or obliterate any trademark, trademark notice, copyright notice, confidentiality notice or any notice of any other proprietary right of the Buyer on any copy of the Confidential Information, and shall faithfully reproduce any such mark or notice on all copies of such Confidential Information.
- The Seller and/or Beyond Smart Cities shall promptly return all Confidential Information or copies thereof which are in its possession to the Buyer on demand or shall destroy the same in the manner so specified by the Buyer.
- The obligations under this section shall survive for a period of two (2) years post termination or expiration of the Agreement.
- Order Invoicing :
Beyond Smart Cities will raise Order Payments Invoices to the Buyer. On Milestone payments, Beyond Smart Cities will raise Proforma Invoices with GST and will raise a final Invoice or Order Completion. The Buyer can find these invoices in their Beyond Smart Cities Dashboard.